Customizing Project Task Boards

The Task Board is a tool within Projects that enables your team to manage tasks by grouping them into sections. Here, we’ll discuss how to customize your task board to match a project's needs.

In this article, we will cover:

  1. Task Board Sections & Settings
  2. Designing Your Task Board Sections
  3. Task Board Examples

 

Task Board Sections & Settings

To access your task board, click on the briefcase icon on the left hand navigation bar and click on the name of your project.

The task board divides a project’s tasks into sections. The default task board sections are “To Do,” “In Progress,” and “Done.” However, your team can add or edit sections to match a project’s workflow. For example, you may want to add a section to store tasks that are “On Hold.”

project_task_board_blank.png

To add a new task board section, click the “+ Add Section” button on the right hand side of your task board and type the name of the new section. Your new section will appear right away.

projects_task_board_new_section.png

To re-name a task board section, click on the three dots (…) on the upper right side of a section and select “Rename Section.”

To delete a task board section, click on the three dots (…) on the upper right side of a section and select “Enable Task Completion.” If this option is already

To automatically mark tasks as “Done” when they are added to a section, click on the three dots (…) on the upper right side of a section and select “Enable Task Completion.” To revert this setting, go to the same place and select “Disable Task Completion.”

projects_task_board_three_dots.png

 

Designing Your Task Board Sections

The task board gives you flexibility to add, delete, and rename task sections. You may want to set up sections based on:

  1. Progress or stage. For example, “To Do,” “In Progress,” “On Hold,” and “Done.”
  2. Deadlines or phases. For example, if your team is planning an event, you can create task sections for “Before the Event”, “During the Event,” and “After the Event.”
  3. Departments or teams. For example, if you want to publish new content, you can create sections for “Content Creation Team,” “Graphic Design Team,” and “Social Media Team.”

You also have the option of automatically marking a task as complete when someone moves it to a certain section. This is helpful if you have a section only for complete tasks such as our default “Done” section.

Each project task board can be customized separately so you can manage different types of projects within Copper.

 

Task Board Examples

To get you started, we’ve put together some example task boards. Take a look below to see how task boards can be customized differently for different project.

Example 1: Welcoming a New Client

projects_task_board_new_client.png

In this example, our team is welcoming a new client. We’re using the default task board sections “To Do,” “In Progress,” and “Done” to get a clear view on the status of each task.

In the default setup, if someone moves a task to the “Done” section, it is automatically marked as complete - no extra clicks required.

Example 2: Attending a Trade Show or Event

projects_task_board_trade_show.png

In this example, our team is attending a trade show. We created sections for “Before Trade Show,” “During Trade Show,” and “After Trade Show” to get a clear view on when each task should occur.

Since there’s no section only for completed tasks, we won’t enable automatic task completion for any of these sections. Instead, when someone completes a task, they can open its details panel and click the “Mark Done” button.

Example 3: Publishing New Content

projects_task_board_new_content.png

In this example, our team is publishing a new blog post. The tasks are sectioned by “Content Creation Team,” “Graphic Design Team,” and “Social Media Team” to get a clear view on who is responsible for what.

There’s no section specifically for completed tasks, so we didn’t enable automatic task completion for any sections. When someone completes a task, they can open its details panel and click the “Mark Done” button.

We’ve also opted not to enter priority levels for the tasks, which is why we don’t see the red, green, and yellow priority indicators on the task cards like in the previous examples.

 

Ready to Customize Your Task Boards?

Get started by creating a project in Copper and opening its task board. Or, learn more about managing projects in Copper by clicking here.

A Note from the Copper Team

We’re so excited to release this version of our projects tool! Our product team is working on even more features to boost your project management workflow. If you have any ideas on how we can improve, please tell us about it by submitting a feature request.

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